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Timber as a product is traded both nationally and internationally – importing and exporting. TimberSmart has solutions which cater for all of these trading activities including retail management. These solutions commence with the creation of sales orders as customers purchase stock. A variant to this is the sale of consignment stock. These orders can be met from inventory or the creation of purchase orders to acquire those products which are required to fulfil the sales order…
The TimberSmart timber trading system can send and receive all documents electronically or in hardcopy format. The system also allows for the processing of timber – particularly by third parties. Standard TimberSmart despatch, load management, and invoicing capabilities are included. The system also includes extensive reporting and on screen queries.
Do you want to get a quick and easy insights into your TimberXchange transactions? The graphic above shows the views which can be available to you.
TimberSmart has several log inventory solutions for domestic primary processors ranging from those that record individual logs to those which record by the load. All systems are based on supply agreements and deliveries are recorded against these agreements.
The TimberSmart log inventory systems enable the tracking of daily processes such as log receipts, rejects and mill usage information. Extensive inquiries and reporting are available as well as data exports to other reporting and analysis tools, Periodic processes such as quality sampling, stocktaking and supplier invoice generation can also be undertaken.
Electronic integration with third-party applications, including Trimble and various weigh bridge suppliers, is feasible. This allows seamless data flow and collaboration between different software systems, enhancing efficiency and streamlining processes.
TCMS is a one-stop system which manages all processes associated with exporting logs, using containers or break bulk shipments. The system covers 5 key areas: supply logistics, yard management, commercial agreements, shipping, and financials & reporting.
Recognition of the creation of the timber pack(et) from the milling process is achieved at this stage. This can be a manual method such as a roundtable where timber in manually pulled into pack(et)s of the same product. Alternatively, it can be an automated method like a bin sorter where the timber is moved by conveyor to a bin of the same product.
The makeup of the pack(et) can be recorded manually via a tally sheet. It is entered into TS by a follow-up office function entering from the tally sheet. Alternatively, it can be created at source using a tablet-based packet create app. Bin sorters have their own software. Bin sorter software is integrated with TS application and data is transferred electronically from one to the other
Works orders provide the authority for processes or movements which occur on or to pack(et)s.
This point of reference is the basis for all operations and is a key component of TS.
Packet movements are a sub-set of works orders. Packet movements are regarded either as through processes – packet composition remain the same – or destroy and create processes – packets into the process are broken down and new packets created out of the process. TS handles both options.
Data entry can be managed in a variety of ways; manual, use of scanners for direct data entry. This area also makes extensive use of customised bar code labels for ease of data entry.
Purchase orders are self evident. In the case of TSL users, purchase orders (PO’s) for timber products are received and converted into sales orders (SO’s).This then provides the authority to dispatch, or create products (via works orders) to fulfil the SO. Alternatively, TSL users can send PO’s to purchase timber or other products that are not in stock.
See purchase orders
Stocktake is an essential component of the TimberSmart inventory management system. Data can be entered into the stocktake module either manually or electronically.
There are several options for electronic entry from barcoded packet labels depending on the underlying database.
As the timing for dispatch approaches, the despatcher will assign staff to pick the order. Either finding products to match the order specification or finding specific packets; perhaps based on age. TS provides the ability to do this either by manual form (and later manual system entry) or direct entry via an app.
After stock is picked it is ready for load planning and dispatch. TS provides manual or app based methods to support this function.
Once dispatched TS creates draft invoices which are available for approval, confirmation, and sending by email, or EDI.
TS provides extensive reporting across all areas.
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TimberSmart offers a unique B2C platform, creating customized e-commerce sites for each merchant.
This approach allows merchants to directly connect with their customers, offering a personalized shopping experience.
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The TimberSmart Log Inventory System is a comprehensive application which enables sawmill or similar log purchasing business to manage log supply and inventory.
TimberSmart offers a development capabilityto create browser-based applications to meet customer requirements.
To indicate the possibilities, TimberSmarthas developed a suite of applications that seamlessly integrate with your TimberSmart SQL database. These apps enhance efficiency, accuracy, and collaboration across critical timber management processes. Let’s explore some of them:
The TimberSmart is an information management system developed for the timber industry by a team with a unique combination of timber industry knowledge, database development skills, project management and managing consulting skills.
TimberSmart has been specifically developed for the timber industry. It is a not standard manufacturing package that has been modified or compromised to fit the peculiarities of the timber industry.
The TimberSmart system is future proofed. It has been designed as a base system to which optional modules may be added.
The TimberSmart Production Scheduling module provides a tool to assist planner(s)to schedule production demand across work centers and in specific time slots.
- TPS is a standalone system which stands independent of TS
- Works order data is automatically imported to the TPS system from TS database
- Production Planner does initial allocation of processes within works orders to work centers
- TPS provides calendar view of the Production schedule together with feedback on work center utilisation
- Production planner able to revert to works order data array to fine tune the schedule
Provides tabular representation of each work center utilisation by work week
The TimberSmart Packet Recorder is a valuable addition to the TimberSmart Inventory Management system. It allows the creation, deletion or GCS change of a packet anywhere in the yard- data automation. If a label printer is connected then customised bar-coded labels are then printed immediately. Automatic or batch update to the TimberSmart inventory Management system then ensures physical packet labels will match information held in the stock system. Packet recorder will work with connected terminals, touch screens and PLC’s in the yard. Additional Handheld products are also available. Packet recorder reduces data entry lag time, improves accuracy and gives data ownership to work centres.
Drone stocktake is currently under development as part of TimberSmart’s ongoing technical innovation programme. It combines recent advances in drone technology with Timbersmart software which isolates barcodes in the video frames, transcodes them, and reads the barcode numbers into a database. This is similar to current handheld scanning, the difference in this case is that the scanner(drone) can be removed from the person doing the scanning. Future enhancements in this space include deployment on smaller and quieter drones, and development of drone-based RFID tag/label scanning.
Benefits of this approach are evident in situations where there are safety concerns e.g. pack stability, or where there are issues with height. An associated advantage of this approach is that in addition to recording barcodes numbers, an image of the actual label can be recorded. This could be beneficial for auditing purposes.
TimberSmart has developed a simple CRM function that integrates with the TS1 system. It is designed for users who require CRM functionality but want to avoid the expenses associated with integrating into a more comprehensive cloud-based system.
Despite lacking certain features found in some cloud-based systems, the TS system’s tight connection with the underlying TimberSmart data more than makes up for that in terms of benefits.
Some of these benefits include
Drone stocktake is currently under development as part of TimberSmart’s ongoing technical innovation programme.
It combines recent advances in drone technology with Timbersmart software which isolates barcodes in the video frames, transcodes them, and reads the barcode numbers into a database. This is similar to current handheld scanning, the difference in this case is that the scanner(drone) can be removed from the person doing the scanning.
Benefits of this approach are evident in situations where there are safety concersn e.g. pack stability, or where there are issues with height. An associated advantage of this approach is that in addition to recording barcodes numbers, an image of the the actual label can be recorded. This could be beneficial for auditing purposes.
Future enhancements in this space include deployment on smaller and quieter drones, and development of drone based RFID tag/label scanning.
The stick scanner is an intermediate scanning solution which sits between conventional scanners and drone scanners. It essentially consists of a scanner and integrated camera located at the top of a pole with connection to the user app on a phone at the bottom of the pole. The camera enables scanner navigation when the pack(et) labels cannot be seen from the ground. The scanner output can be integrated with the TimberSmart inventory system.
The TimberSmart log and timber tracking system has been developed on the suite of standard TimberSmart solutions to provide assurance about the integrity of your supply chain. The TimberSmart system provides the following benefits;
In the ever-evolving timber industry, managing international transactions and financial reporting can be a complex task. Accurate currency conversion is crucial for businesses that deal with multiple currencies. TimberSmart FX provides a robust currency conversion rate function that seamlessly manages exchange rates against the base currency setup in TimberSmart. This feature ensures accurate and up-to-date currency conversions, whether you’re handling international transactions, financial reporting, or inventory valuation.
Ensuring precise currency conversions is crucial for financial transactions. TimberSmart FX eliminates transcription errors that can occur with manual entry, providing reliable data that you can trust.
Keeping rate information updated in a timely manner is essential for accurate financial reporting. TimberSmart FX ensures that currency conversion rates are always current, allowing you to make informed decisions based on the latest data.
TimberSmart FX streamlines processes with automated rate updates, significantly increasing the productivity of your administration staff. By reducing the time spent on manual updates, your team can focus on more strategic tasks.
Maintaining accurate rates is not just about internal efficiency; it’s also about meeting reporting requirements. TimberSmart FX helps you comply with financial regulations by ensuring that your currency conversion data is always accurate and up-to-date.
The ability to maintain daily currency conversion rates is a game-changer for businesses dealing with multiple currencies. TimberSmart FX allows you to set and update conversion rates daily, ensuring that all financial transactions reflect the most current exchange rates. This feature is particularly useful for companies with international operations, as it provides a real-time view of currency values.
TimberSmart FX makes it easy to import currency rate updates. With a simple button click, you can access the Currency Converter API, which automatically updates the currency table within TimberSmart. This automation reduces the risk of manual errors and ensures that your exchange rates are always current.
The standardized format and configuration of TimberSmart FX ensure consistency and accuracy in currency conversions. By relying on a set of rates, currency tables, and configuration settings, you can trust that your financial transactions will be consistent and accurate.
Accurate currency conversions are essential for financial reporting, especially for businesses operating in multiple countries. TimberSmart FX ensures that all financial data is converted at the correct rates, providing a clear and accurate picture of your company’s financial health.
For businesses that maintain inventory in different currencies, TimberSmart FX simplifies inventory valuation. By using the most current exchange rates, you can ensure that your inventory values are accurate and reflect the true cost of goods.
TimberSmart FX is a powerful tool for businesses in the timber industry, providing accurate and up-to-date currency conversions for international transactions, financial reporting, and inventory valuation. With features like daily currency conversion rates, easy manual loads, and standardized configuration, TimberSmart FX enhances accuracy, timeliness, efficiency, and compliance in currency management.
By integrating TimberSmart FX into your operations, you can streamline processes, reduce errors, and ensure that your financial data is always current and accurate. Embrace TimberSmart FX and take control of your currency conversions with confidence.
Have you ever thought how much information that is keyed into your management system may have been previously input into another system? Chances are very high that it has.
The TimberXchange (TX) has been developed to do away with multiple keying of the same data. Essentially the TimberXchange electronically transforms and translates the data from the sending system to that required for the receiving system. In conjunction with commonly available electronic communication technologies, the TimberXchange enables data to be sent from one system and imported quickly into the receiving system.
TimberSmart Document Transfer (TDT) is a means at linking your TimberSmart System electronically with suppliers, customers and other business partners. The main feature of TDT is the link to the TimberXchange.
Send Purchase Orders, Invoices and Despatches and receive incoming stock to/from any other member at the TimberXchange.
In addition TDT allows you to send any of these documents directly to your business partner in report format via e mail.
The InfoXplorer is a fully customisable module that can be linked to any TimberSmart system to provide easy access to information with user defined layouts and filters to get the information you need quickly and easily.
Are you looking for greater insights into your business? How about immersive dashboards and reports that provide actionable insights to drive positive business results, while on the go.
TimberSmart Ltd has a great experience with your data and business processes. That’s why our Business Intelligence tool can make the difference for your timber business.
The scope of the analysis is only limited by the amount of data available in your database. Common areas of interest are: sales data, orders and production data as shown below in the interactive demo dashboard. – Feel free to try it out!
Contact us to discuss how to get more value from your data and see a demo of some sample dashboards.
