Productivity Tools

Timber as a product is traded both nationally and internationally – importing and exporting. TimberSmart has solutions which cater for all of these trading activities including retail management. These solutions commence with the creation of sales orders as customers purchase stock. A variant to this is the sale of consignment stock. These orders can be met from inventory or the creation of purchase orders to acquire those products which are required to fulfil the sales order…

The TimberSmart timber trading system can send and receive all documents electronically or in hardcopy format. The system also allows for the processing of timber – particularly by third parties. Standard TimberSmart despatch, load management, and invoicing capabilities are included. The system also includes extensive reporting and on screen queries.

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solution

solution

Browser apps
Packet barcode scanning
Log and Timber Tracking System
Foreign Exchange Function
Drone
Virtual TimberSmart CRM
Stick Scanner
TimberXchange (EDI)
TimberSmart Document Transfer (TDT)
Business Intelligence (Power BI)

TimberXChange Dashboard

Do you want to get a quick and easy insights into your TimberXchange transactions? The graphic above shows the views which can be available to you.

Domestic Mills

TimberSmart has several log inventory solutions for domestic primary processors ranging from those that record individual logs to those which record by the load. All systems are based on supply agreements and deliveries are recorded against these agreements.

The TimberSmart log inventory systems enable the tracking of daily processes such as log receipts, rejects and mill usage information. Extensive inquiries and reporting are available as well as data exports to other reporting and analysis tools, Periodic processes such as quality sampling, stocktaking and supplier invoice generation can also be undertaken.

Electronic integration with third-party applications, including Trimble and various weigh bridge suppliers, is feasible. This allows seamless data flow and collaboration between different software systems, enhancing efficiency and streamlining processes.

Export container log management

TCMS is a one-stop system which manages all processes associated with exporting logs, using containers or break bulk shipments. The system covers 5 key areas: supply logistics, yard management, commercial agreements, shipping, and financials & reporting.

Pack(et) creation

Recognition of the creation of the timber pack(et) from the milling process is achieved at this stage. This can be a manual method such as a roundtable where timber in manually pulled into pack(et)s of the same product. Alternatively, it can be an automated method like a bin sorter where the timber is moved by conveyor to a bin of the same product.

The makeup of the pack(et) can be recorded manually via a tally sheet. It is entered into TS by a follow-up office function entering from the tally sheet. Alternatively, it can be created at source using a tablet-based packet create app. Bin sorters have their own software. Bin sorter software is integrated with TS application and data is transferred electronically from one to the other

Works order creation

Works orders provide the authority for processes or movements which occur on or to pack(et)s.

This point of reference is the basis for all operations and is a key component of TS.

Pack(et) movement

Packet movements are a sub-set of works orders. Packet movements are regarded either as through processes – packet composition remain the same – or destroy and create processes – packets into the process are broken down and new packets created out of the process. TS handles both options.

Data entry can be managed in a variety of ways; manual, use of scanners for direct data entry. This area also makes extensive use of customised bar code labels for ease of data entry.

Purchase order creation

Purchase orders are self evident. In the case of TSL users, purchase orders (PO’s) for timber products are received and converted into sales orders (SO’s).This then provides the authority to dispatch, or create products (via works orders) to fulfil the SO. Alternatively, TSL users can send PO’s to purchase timber or other products that are not in stock.

Sales order creation

See purchase orders

Stocktake

Stocktake is an essential component of the TimberSmart inventory management system. Data can be entered into the stocktake module either manually or electronically.

There are several options for electronic entry from barcoded packet labels depending on the underlying database.

  • SQL database – for versions with a SQL database the recommended approach is using a browser-based scanning app which talks directly to the TS database. This approach will work on a range of scanner models. It is important that the device scanning engine has dynamic scanning abilities to enable operation in the timber environment. It is also important that the device supports a SIM card as well as WIFI. This means that if there are WIFI connection issues then the server connection is maintained through the network connection.
  • Access database – two options. One is to run an RDP session on a notebook or on a Windows tablet. The other option is to upload stocktake scanning data to the TS system from a handheld running a Windows mobile session.  
Reporting screen

Load picking

As the timing for dispatch approaches, the despatcher will assign staff to pick the order. Either finding products to match the order specification or finding specific packets; perhaps based on age. TS provides the ability to do this either by manual form (and later manual system entry) or direct entry via an app.

Despatch

After stock is picked it is ready for load planning and dispatch. TS provides manual or app based methods to support this function.

Invoicing

Once dispatched TS creates draft invoices which are available for approval, confirmation, and sending by email, or EDI.

Reporting

TS provides extensive reporting across all areas.

Export documentation

tba

TimberSmart Trade Hub

Pioneering the Future of B2B Building Supplies Ordering. With unparalleled ease and efficiency, Trade Hub transforms the way suppliers and merchants connect, making it the cornerstone of digital procurement in the building industry.

Our platform not only streamlines transactions but also fosters stronger business relationships, establishing Trade Hub as the go-to solution for supply chain innovation.

TimberSmart RetailCommerce

TimberSmart offers a unique B2C platform, creating customized e-commerce sites for each merchant.

This approach allows merchants to directly connect with their customers, offering a personalized shopping experience.

With our technology, merchants can easily manage their online presence, ensuring a seamless, secure, and satisfying shopping journey for every customer.

Log Inventory

The TimberSmart Log Inventory System is a comprehensive application which enables sawmill or similar log purchasing business to manage log supply and inventory.

Browser apps

TimberSmart offers a development capabilityto create browser-based applications to meet customer requirements.

To indicate the possibilities, TimberSmarthas developed a suite of applications that seamlessly integrate with your TimberSmart SQL database. These apps enhance efficiency, accuracy, and collaboration across critical timber management processes. Let’s explore some of them:

TimberSmart Inventory Management

The TimberSmart is an information management system developed for the timber industry by a team with a unique combination of timber industry knowledge, database development skills, project management and managing consulting skills.

TimberSmart has been specifically developed for the timber industry. It is a not standard manufacturing package that has been modified or compromised to fit the peculiarities of the timber industry.

The TimberSmart system is future proofed. It has been designed as a base system to which optional modules may be added.

Packet barcode scanning

Data Automation

The TimberSmart Packet Recorder is a valuable addition to the TimberSmart Inventory Management system. It allows the creation, deletion or GCS change of a packet anywhere in the yard- data automation. If a label printer is connected then customised bar-coded labels are then printed immediately. Automatic or batch update to the TimberSmart inventory Management system then ensures physical packet labels will match information held in the stock system. Packet recorder will work with connected terminals, touch screens and PLC’s in the yard. Additional Handheld products are also available. Packet recorder reduces data entry lag time, improves accuracy and gives data ownership to work centres.

Features:

  • Simplified data entry screens for users.
  • Restrict each user to selected works orders from TimberSmart to ensure only valid movements and products are created.
  • Customised Bar-coded labels (if connected to a label printer).
  • Designed to work with touch screens.
  • Interface to PLC’s (provided the PLC can provide the correct format).
  • Integration to other TimberSmart Handheld Data Capture products

Log and Timber Tracking System

The TimberSmart log and timber tracking system has been developed on the suite of standard TimberSmart solutions to provide assurance about the integrity of your supply chain. The TimberSmart system provides the following benefits;

     
     
       
  • Legal Harvest Assurance: Our system ensures that timber entering the supply chain originates from legal sources.
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  • Market Access Enhancement: Safeguard and enhance market access.
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  • Supply Chain Integrity: Track specified timber products throughout the entire supply chain.
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  • Due Diligence System: Ability to demonstrate that your timber has been legally harvested.
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  • Enforcement: the TimberSmart system allows enforcement to be undertaken on an evidence-based approach
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Foreign Exchange Function

In the ever-evolving timber industry, managing international transactions and financial reporting can be a complex task. Accurate currency conversion is crucial for businesses that deal with multiple currencies. TimberSmart FX provides a robust currency conversion rate function that seamlessly manages exchange rates against the base currency setup in TimberSmart. This feature ensures accurate and up-to-date currency conversions, whether you’re handling international transactions, financial reporting, or inventory valuation.

Key Features of TimberSmart FX

1. Daily Currency Conversion Rates

  • Maintain Daily Conversion Rates: TimberSmart FX allows you to maintain daily conversion rates between your base currency and any other currency. This ensures that you always have the most current exchange rates at your fingertips.
  • Enter Spot Rates: You can enter spot rates for specific combinations of foreign currency, date, and conversion rate type. This flexibility is vital for accurately reflecting real-time currency values in your financial records.

2. Manual Load

  • Easy Currency Rate Updates: TimberSmart FX makes it simple to import currency rate updates with just a button click. By accessing the Currency Converter API, the system can auto-update the currency table within TimberSmart, saving you time and reducing the risk of manual errors.

3. Standard Format and Configuration

  • Systematic Currency Conversion: The TS system relies on a set of rates, currency tables, and configuration settings for currency conversion. This standardization ensures consistency and accuracy across all financial transactions.

Benefits of Using TimberSmart FX

Accuracy

Ensuring precise currency conversions is crucial for financial transactions. TimberSmart FX eliminates transcription errors that can occur with manual entry, providing reliable data that you can trust.

Timeliness

Keeping rate information updated in a timely manner is essential for accurate financial reporting. TimberSmart FX ensures that currency conversion rates are always current, allowing you to make informed decisions based on the latest data.

Efficiency

TimberSmart FX streamlines processes with automated rate updates, significantly increasing the productivity of your administration staff. By reducing the time spent on manual updates, your team can focus on more strategic tasks.

Compliance

Maintaining accurate rates is not just about internal efficiency; it’s also about meeting reporting requirements. TimberSmart FX helps you comply with financial regulations by ensuring that your currency conversion data is always accurate and up-to-date.

In-Depth Look at TimberSmart FX

How Daily Currency Conversion Rates Work

The ability to maintain daily currency conversion rates is a game-changer for businesses dealing with multiple currencies. TimberSmart FX allows you to set and update conversion rates daily, ensuring that all financial transactions reflect the most current exchange rates. This feature is particularly useful for companies with international operations, as it provides a real-time view of currency values.

  • Spot Rates Entry: Entering spot rates for specific currency combinations and dates ensures that your financial records are accurate and reflect real-world values. This level of detail helps prevent discrepancies in financial reporting and inventory valuation.

Simplifying Manual Loads

TimberSmart FX makes it easy to import currency rate updates. With a simple button click, you can access the Currency Converter API, which automatically updates the currency table within TimberSmart. This automation reduces the risk of manual errors and ensures that your exchange rates are always current.

  • User-Friendly Interface: The process of updating currency rates is straightforward, making it accessible even for those who may not be tech-savvy. This feature streamlines your workflow, saving time and reducing stress.

Standardized Configuration

The standardized format and configuration of TimberSmart FX ensure consistency and accuracy in currency conversions. By relying on a set of rates, currency tables, and configuration settings, you can trust that your financial transactions will be consistent and accurate.

  • Consistency Across Transactions: Standardized settings ensure that all currency conversions within TimberSmart are handled uniformly. This consistency is crucial for maintaining accurate financial records and complying with reporting requirements.

Real-World Applications of TimberSmart FX

Enhancing Financial Reporting

Accurate currency conversions are essential for financial reporting, especially for businesses operating in multiple countries. TimberSmart FX ensures that all financial data is converted at the correct rates, providing a clear and accurate picture of your company’s financial health.

  • Comprehensive Reports: With up-to-date currency conversion rates, your financial reports will reflect the true value of your international transactions. This accuracy is vital for stakeholders and regulatory bodies.

Streamlining Inventory Valuation

For businesses that maintain inventory in different currencies, TimberSmart FX simplifies inventory valuation. By using the most current exchange rates, you can ensure that your inventory values are accurate and reflect the true cost of goods.

  • Accurate Costing: Accurate currency conversions help you determine the true cost of inventory, which is essential for pricing, profitability analysis, and financial planning.

TimberSmart FX is a powerful tool for businesses in the timber industry, providing accurate and up-to-date currency conversions for international transactions, financial reporting, and inventory valuation. With features like daily currency conversion rates, easy manual loads, and standardized configuration, TimberSmart FX enhances accuracy, timeliness, efficiency, and compliance in currency management.

By integrating TimberSmart FX into your operations, you can streamline processes, reduce errors, and ensure that your financial data is always current and accurate. Embrace TimberSmart FX and take control of your currency conversions with confidence.

Drone

Drone stocktake is currently under development as part of TimberSmart’s ongoing technical innovation programme. It combines recent advances in drone technology with Timbersmart software which isolates barcodes in the video frames, transcodes them, and reads the barcode numbers into a database. This is similar to current handheld scanning, the difference in this case is that the scanner(drone) can be removed from the person doing the scanning. Future enhancements in this space include deployment on smaller and quieter drones, and development of drone-based RFID tag/label scanning.

Benefits of this approach are evident in situations where there are safety concerns e.g. pack stability, or where there are issues with height. An associated advantage of this approach is that in addition to recording barcodes numbers, an image of the actual label can be recorded. This could be beneficial for auditing purposes.

Virtual TimberSmart CRM

TimberSmart has developed a simple CRM function that integrates with the TS1 system. It is designed for users who require CRM functionality but want to avoid the expenses associated with integrating into a more comprehensive cloud-based system.

Despite lacking certain features found in some cloud-based systems, the TS system’s tight connection with the underlying TimberSmart data more than makes up for that in terms of benefits.

Some of these benefits include

  1. Comprehensive Customer View: CRM integrates data from various touchpoints, providing a holistic view of each customer. This enables personalized interactions based on individual preferences and history.
  2. Sales Optimization: CRM helps manage sales pipelines, track leads, and automate follow-ups. It streamlines sales processes, leading to increased efficiency and revenue growth.
  3. Improved Customer Service: With CRM, businesses can proactively address customer concerns, anticipate needs, and provide timely support. This fosters lasting customer relationships.
  4. Data-Driven Decision-Making: CRM transforms customer data into valuable insights. Companies can make informed decisions, refine strategies, and enhance overall performance.
  5. Automation: CRM automates repetitive tasks, such as data entry, lead assignment, and follow-ups. This frees up time for more strategic activities.
  6. Enhanced Collaboration: Teams can collaborate seamlessly within the CRM platform, sharing information and coordinating efforts effectively.

Drone Scanner

Drone stocktake is currently under development as part of TimberSmart’s ongoing technical innovation programme.

It combines recent advances in drone technology with Timbersmart software which isolates barcodes in the video frames, transcodes them, and reads the barcode numbers into a database. This is similar to current handheld scanning, the difference in this case is that the scanner(drone) can be removed from the person doing the scanning.

Benefits of this approach are evident in situations where there are safety concersn e.g. pack stability, or where there are issues with height. An associated advantage of this approach is that in addition to recording barcodes numbers, an image of the the actual label can be recorded. This could be beneficial for auditing purposes.

Future enhancements in this space include deployment on smaller and quieter drones, and development of drone based RFID tag/label scanning.

Stick Scanner

The stick scanner is an intermediate scanning solution which sits between conventional scanners and drone scanners. It essentially consists of a scanner and integrated camera located at the top of a pole with connection to the user app on a phone at the bottom of the pole. The camera enables scanner navigation when the pack(et) labels cannot be seen from the ground. The scanner output can be integrated with the TimberSmart inventory system.

TimberXchange (EDI)

Have you ever thought how much information that is keyed into your management system may have been previously input into another system? Chances are very high that it has.

The TimberXchange (TX) has been developed to do away with multiple keying of the same data. Essentially the TimberXchange electronically transforms and translates the data from the sending system to that required for the receiving system. In conjunction with commonly available electronic communication technologies, the TimberXchange enables data to be sent from one system and imported quickly into the receiving system.

TimberSmart Document Transfer (TDT)

TimberSmart Document Transfer (TDT) is a means at linking your TimberSmart System electronically with suppliers, customers and other business partners. The main feature of TDT is the link to the TimberXchange.

Send Purchase Orders, Invoices and Despatches and receive incoming stock to/from any other member at the TimberXchange.

In addition TDT allows you to send any of these documents directly to your business partner in report format via e mail.

InfoXplorer

The InfoXplorer is a fully customisable module that can be linked to any TimberSmart system to provide easy access to information with user defined layouts and filters to get the information you need quickly and easily.

Business Intelligence (Power BI)

Are you looking for greater insights into your business? How about immersive dashboards and reports that provide actionable insights to drive positive business results, while on the go.

TimberSmart Ltd has a great experience with your data and business processes. That’s why our Business Intelligence tool can make the difference for your timber business.

The scope of the analysis is only limited by the amount of data available in your database. Common areas of interest are: sales data, orders and production data as shown below in the interactive demo dashboard. – Feel free to try it out!

Contact us to discuss how to get more value from your data and see a demo of some sample dashboards.

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